Microsoft Project 2024 and Office 365 (Project Plan 3): Comparison, Features and Use Cases

Microsoft Project is one of the leading tools for modern project management. This article looks at the differences between the Standard and Professional editions and the benefits of Project Plan 3 in Office 365. Learn how to plan projects efficiently, manage resources and control costs – supported by seamless integration with other Microsoft applications.

MS Project – product overview

Microsoft Project Standard vs. Microsoft Project Professional (2024)

The project software Microsoft Project is available in two editions, Standard and Professional (sometimes also called MS Project or MS Projects). It is Microsoft's classic project management tool. Microsoft Project Standard supports the individual project manager in planning and controlling a project and its associated resources, among other things. The Professional edition offers additional views, such as the Team Planner, and can be used in conjunction with a Project Server and Project Online (see also the product overview Microsoft Project and Project Server). The current version is 2024.

Microsoft Project Online desktop client (Project Plan 3)

The Project Online desktop app corresponds to the latest version of Project Professional (currently, in 2025, still version 2024), i.e. the always up-to-date version of the Windows application of Microsoft Project obtained through Microsoft 365 as part of Planner and Project Plan 3, which also includes Planner Premium.

The Standard edition is a single-user application that can be deployed decentrally in the company without further dependencies. It is suitable, among other things, for managing the schedule, costs and resources of a single project and answers questions such as:

• What work is required to achieve the project goal?
• When do we need which resources?
• Can we complete all the required work with the given resources?
• Which work can we not complete?
• How high is the utilization? Which competencies or capacities are missing?
• When can the project be completed with the given resources?
• How much effort has already been incurred?
• How much of it is billable?
• How large is the remaining budget?
• What are the expected total costs for the project?

The ability to answer these questions with sufficient quality is one of the decisive competitive factors in today's business world. Project work often forms the basis for value creation, e.g. through the development of new products in development projects.

Ultimately, the goal is to make project work easier to plan and control in order to minimize risks. This requires a competent project manager and a mature software product such as MS Project, which is methodologically neutral and can be used, for example, with PMI, PRINCE2 or IPMA/GPM.

Microsoft Project – in detail

MS Project is suitable for project management based on PMI standards. The five process groups according to PMI are initiating, planning, executing, monitoring and controlling, and closing processes. These processes are relevant in every project phase, although to varying degrees.

Creating a work breakdown structure in Microsoft Project

In an early project phase, the project charter is created. It provides the basis for the planning processes. The work breakdown structure hierarchically describes the content and scope of the project, i.e. all the work required to achieve the project goal.

The figure shows the grouping of the task list according to the hierarchy of the work breakdown structure.

Scheduling and resource planning in Microsoft Project

After the work breakdown structure has been created, tasks are defined and resources are assigned. MS Project calculates the total demand and creates a schedule taking resource capacities into account.

Cost estimation in Microsoft Project

Costs are estimated by entering resource cost rates. MS Project automatically calculates the total costs and presents them by period, cost type, resource and project phase.

Resource scheduling with Microsoft Project

Microsoft Project is suitable for detailed deployment planning of employees and other resources such as machines. By assigning resources, you can see the scheduled resource for each task in the Gantt view. In addition, the Resource Usage view can show which resource is working on which task and when. Project also provides printable reports for printing assignment lists by default.

Alternatively, you can synchronize project plans from Microsoft Project with Allocatus or Altus to show each individual employee their respective assignment times in their Outlook calendar or in the Altus task list.

Time tracking and completion reporting with Microsoft Project

Progress reports and time entries can be entered directly in the project plan. Alternatively, employees can report their progress directly in Outlook with Allocatus or via the timesheets and/or task list of Altus.

How can I send tasks from Microsoft Project to my employees who work with Planner?

If you, as a project manager, work with the Microsoft Project desktop app (MS Project) and your team uses Microsoft Planner, it can be tedious to keep the data in sync. With Holert Project2Planner you can simplify the integration of both apps.

How can I get an overview of all project plans from MS Project if I do not want to use Project Online or Project Server?

With Altus you can store every project plan from MS Project centrally in the most modern apps for project and portfolio management, giving you full transparency across all projects.